Support Services & Accommodations

MATC is committed to following the requirements of the Americans with Disabilities Act Amendments Act and Section 504 of the Rehabilitation Act. Accommodations are implemented to provide equity to students. They are not intended to lower academic standards or provide any student with an advantage over others. Reasonable accommodations will be made for any student who has a documented disability.

Note: Documentation requirements vary among colleges and institutions. If a student plans to transfer, he/she must be sure to contact the representative at the receiving institution and get information on their documentation requirements and process for applying for services. 

Accommodations need to be approved by Student Services and re-approved every semester the student is requesting accommodations. Any costs incurred in the documentation process will be the responsibility of the student. To assure that there is adequate time to review the request and determine accommodations on a case-by-case basis; students should make an appointment well in advance of any need. It is the student’s responsibility to ensure compliance with the guidelines before starting each semester.  Accommodations can be approved and activated throughout the semester, but are not retroactive. Untimely requests may result in delay, substitutions, or the inability to fulfill the request(s).

New Students - Applying for Support Services and Accommodations

Processing time for new accommodation requests is generally 2 weeks. Once approved, some types of accommodations may take several weeks to fulfill, so it is important to make the request as soon as possible.

  1. Complete the Student Accommodations Request
  2. Gather documents (refer below for appropriate documentation) establishing the existence of a disability.
  3. Make an appointment with Student Services.
    • Schedule Online OR
    • Call 785-587-2800 OR
    • Visit the welcome desk (located in the commons). Hours are 8:00 am to 5:00 pm, Monday through Friday

Returning Students - Applying for Support Services and Accommodations

Each semester, returning students at Manhattan Tech who have registered for courses should arrange for accommodations as needed through the Student Services Office. Accommodation forms must be renewed each semester. If you have not previously registered with a disability services representative, please follow the instructions for new students.

Documentation

For students requesting services, the Student Services office requires documentation from a qualified professional that describes the disability and its likely impact on the student’s academic experiences. This documentation serves three purposes:

  1. To establish that the student can be considered a person with a disability, and therefore eligible for protection against discrimination on the basis of disability.
  2. To supplement information from the student regarding the impact of the disability.
  3. To inform the development of reasonable accommodation designed to facilitate equal access to the College environments on a case-by-case basis.
Documentation Guidelines:
  • Documentation must be typewritten on business letterhead from a licensed professional not related to the student who is qualified to give a psychological and/or medical diagnosis. The name, credentials, and signature of the licensed professional must appear on the documentation.
  • The documentation must include all pertinent diagnoses, clearly stated and explained.
  • Information outlining testing/assessment tools must be included. Learning disability testing must include the actual standard test scores; the student must be tested using measures normed on adult populations.
  • Documentation must include information on how the disability currently impacts the individual and document "how a major life activity is limited by providing a clear sense of the severity, frequency, and pervasiveness of the condition(s)."
  • All pertinent positive and negative effects of mitigating measures must be addressed. This could include a description of treatment, medications (and potential side effects), and assistive devices with estimated effectiveness of their impact on the disability.
  • Documentation should provide recommendations for accommodations for the individual and include the rationale for the recommended accommodations.
Learning Disability Documentation
  • Your most recent Psychological Report that includes adult-normed IQ and achievement assessments
  • Your most recent IEP or 504 Plan (generally not comprehensive enough. Other documentation may be needed)
ADD or ADHD Documentation
  • A report from your physician that includes: a clear statement of the disability, when the disability was diagnosed, how it is currently affecting you, prognosis, and a list of services or accommodations you may need in a college setting. The physician should also include relevant evaluation scores and interpretations.
  • An objective measure of the attention that shows the extent of your attention difficulty.
  • Your most recent Psychological Report that includes adult-normed IQ and achievement assessments
  • Your most recent IEP or 504 Plan (generally not comprehensive enough. Other documentation may be needed)
Mental Health or Physical Disability Documentation
  • A report on letterhead from your physician or treating professional that includes: a clear statement of the disability, when the disability was diagnosed, how it is currently affecting you, prognosis, and what services or accommodations you may need in a college setting. The physician should also include relevant evaluation scores and their interpretation. Students with mental health diagnoses generally need to submit documentation from a mental health professional.
  • Your most recent IEP or 504 Plan (generally not comprehensive enough. Other documentation may be needed)
Autism Spectrum Disorder (ASD) Documentation
  • A report on letterhead from your physician that includes: a clear statement of the disability, when the disability was diagnosed, how it is currently affecting you, prognosis, and what services or accommodations you may need in a college setting. The physician should also include relevant evaluation scores and their interpretation.
  • Your most recent Psychological Report that includes adult-normed IQ and achievement assessments
  • Your most recent IEP or 504 Plan (generally not comprehensive enough. Other documentation may be needed)

We understand that not all documentation will contain all of these elements; however, the more information we have, the better we will be able to determine the accommodations and services you need at the college level.

If you are unable to get documentation, please contact us. We can help you determine how to get what you need.

Letter of Accommodation

What is a Letter of Accommodations?

A Letter of Accommodations (LOA) is a document provided by the Student Services Office that explains to faculty the reasonable accommodations to be provided to a student. The Letter of Accommodations is given to students who have met all of the following criteria:

  • Submitted appropriate documentation to verify their disability.
  • Met with a representative from the Student Services Office.
  • Have been approved as an individual who is covered under the Americans with Disabilities Act, Amendments Act (ADAAA) of 2008.
  • Are eligible to receive reasonable accommodations at Manhattan Area Technical College.

The letter contains course accommodations recommended by the Student Services Office based on the student's disability.

Acknowledgment

This information is based on the Disability Documentation Guidelines to Determine Eligibility for Accommodations at the Postsecondary Level developed by the Association for Higher Education and Disability.

It is important to have recent and appropriate documentation because accommodations are determined based on the current impact of the condition(s) and how it affects access to academics and educational activities.

Students are encouraged to submit copies of an Individual Educational Program or 504 plan as a source of useful information that can help provide a history. However, Individual Educational Programs or 504 plans may not exclusively provide sufficient documentation for approval of accommodations.

Any questions about appropriate documentation should be directed to Neil Ross, Dean of Student Services.